Cloud technology has exploded into the “next big thing” for businesses and households alike. But what is Cloud Computing exactly? Cloud Computing, at its core, allows you to access information from anywhere, on any authorized device without a physical server. However, with recent software innovations, Cloud Computing capabilities have expanded exponentially in the past two years. Here are some ways Cloud Computing can help your Law Firm:
1. Reduced Overhead due to lower IT costs
Cloud systems are generally less expensive to maintain than a traditional physical database or server. Though there are significant implementation costs, the money saved through low maintenance costs (more often that not) covers the initial investment.
2. Increased accessibility for employees
Cloud Computing can be configured to allow employees to access documents, whether they are in the office or remotely (from home or on the go). Employees can also collaborate easier when not in the same location by contributing to the same document in the Cloud.
3. Larger focus on Legal Services
For a Smaller Firm, this might be the primary reason for upgrading to a Cloud. Many external Cloud Computing Providers offer customizable services in their software such as billable hours and accounting procedure tracking, management services, and payroll systems. Companies such as OfficeTime (www.OfficeTime.net) have been very popular with Law Firms for this reason.
Though Cloud Computing has many benefits, the most frequently cited drawback to implementing a Cloud system has to do with security. If your firm chooses to implement a Cloud Computing infrastructure, make sure to choose a provider that places an emphasis on their security, and, if it is within your budget, make sure they guarantee that your information can be recovered in the case of a disaster. For more on how to choose the right provider, refer to this informational study by GeoTrust: Choosing a Cloud Provider with Confidence.
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